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KEEPING TRACK (tm) vC.3
Copyright 1992-93 Dennis Drew
Copyright Strictly Enforced
NOW FEATURING INSTANT ON-LINE REGISTRATION!
INFORMATION MANUAL FOLLOWS THIS ORDER FORM
Documentation file. Please read this. Use PGUP/PGDN to move through
the file. When finished, press ESC to continue with the program.
To print out this file, press P and then use PGDN to move through the
entire file. It will be printed as you scroll.
REGISTRATION FORM
(please print clearly)
NOTE: Registration for KEEPING TRACK also brings you registered versions
of our fantastic AMAZING FILE CABINET database system and the
AMAZING ADDRESSER program. You get three programs for the price of
one!
NAME: __________________________________________________________
COMPANY NAME: __________________________________________________
ADDRESS: _______________________________________________________
CITY: ______________________ STATE: _______ ZIP: _______________
PHONE: (_____)_______-_______ PURCHASE DATE: _____/_____/______
I acquired this program from:___________________________________
Please send: ____ KEEPING TRACK SYSTEM $95
____ AMAZING ADDRESSER only $25
On a scale of 1-10, I rate this program a:
1 2 3 4 5 6 7 8 9 10
I acknowledge that I have read and agree to the licensing agreement. I
request to have my name added to your mailing list for future updates
and information.
___________________________________________ ___________________
signed date
Please send: ___ 5.25" disks ___ 3.5" disks
Enclose your check for $95 (we pay shipping) and mail to:
Dennis Drew PO Box 101 Joplin, MO 64802
VISA/MASTERCARD accepted.
Outside U.S. please pay by international money order or a check drawn
on a U.S. bank. Due to difficulty in processing, no foreign checks,
please.
WHAT IS KEEPING TRACK?
KEEPING TRACK is a very easy-to-use, instant-access information
management system. Think of it as a lightning-fast index card system
that allows you to locate information by up to ten key words, or
alternately by any phrase that exists in the card (ie "Show me all
cards that contain the phrase 'insurance'").
KEEPTING TRACK offers two filing methods: free form index card
and flat form (consistent information types) database. This provides
you with maximum flexibility in your information storage methods.
Registered users also gain the additional power of a custom report
generator that allows them to perform mathematical calculations on
values entered into the card file.
Keeping Track allows you to keep track of information without
having to build complex files. You can instantly locate any card by
entering in a word or phrase from that card. This makes Keeping Track
the "friendliest" information tracking system you will ever find.
THE COMPANION PROGRAMS
Our first program the AMAZING FILE CABINET originally sold for
$95. When we wrote KEEPING TRACK, we soon realized that these two
programs belonged together. Then to add to the bundle, we also
decided to include our ADDRESSER, as well as build a lot more power
into that package.
So here we have the KEEPING TRACK trio. But do you use KEEPING
TRACK or the AMAZING FILE CABINET for your data?
If your data takes the form of an index card type system in which
all the data can fit on one screen, you want to use KEEPING TRACK. If
your data requires more space than one screen, use AFC.
If you wish to perform calculations on any field in your database,
you need to use AFC. Keeping Track will perform calculations only on
the ten calculation fields at the bottom of each "card".
If you need to perform calculations on calculations as well as
running totals, you need to use AFC rather than Keeping Track.
Bottom line, Keeping Track is the "quick and dirty" system that
acts like an index card system on caffeine.
ACR however, is a more complex but much more versatile system that
acts like a large index card system on steroids. Keeping Track is
easier to use but less powerful. ACR requires more planning in the
design stages but offers you much more power. The choice is yours.
Thank you for examining our software!
====================
The following abbreviated manual is to enable you to understand the
concepts behind the KEEPING TRACK series of programs. You may obtain
the detailed manuals by registration and gain a greater understanding
of the programs.
KEEPING TRACK
THE INFORMATION MANAGEMENT SYSTEM ON CAFFEINE
This package contains three programs:
KEEPING TRACK Index card system
AMAZING FILE CABINET Filing system
AMAZING ADDRESSER Mailing list system
Brought to you by Drew Software
KEEPING TRAC, AMAZING FILE CABINET and AMAZING ADDRESSER are TM Dennis
Drew. Copyright 1985-93 Dennis Drew. All rights reserved. Copyright
strictly enforced.
Database is a term which means "a collection of related
information". All of us use databases in our everyday lives. Every
time you open a telephone book or use an index card file, you are
using a database. The KEEPING TRACK system contains three databases:
* KEEPING TRACK allows you to track all that random information
you've been needing to access, but didn't know how. It is an "index
card on caffeine". There is no prior formatting of forms, no
essential entry methods. Just type and save. Search for information
by any word on the card, quickly and easily. Or, if you prefer, use
its "consistent" form to keep track of club membership rosters,
inventory lists and more.
* AMAZING FILE CABINET. Literally a computerized file cabinet.
Store and access information instantly. Performs extensive
mathematical calculations and totals, perform custom report generation
and produce reports with specifically ordered information.
* AMAZING ADDRESSER just does one thing, but it does it very
well: it keeps track of mailing lists. You can use this program to
print mailing lables or to envelopes. You can print single or three-
across labels as well as feed forms manually or automatically. It
does its job very well and very quickly. It is, as the name implies,
amazingly easy to use.
The Keeping Track trio of programs works on MS-DOS/PC-DOS based
compatibles with at least 256K RAM, hard disk drive (preferred) DOS
2.0 or above and a printer (optional). It works on all monitors.
TERMS YOU NEED TO KNOW
There are three terms you need to know to use this system:
FILE/FILE NAME: A file is a collection of related information.
If you have an address book, it is a file of names and addresses you
need. Files are referred to by file names.
RECORD: A record is one set of information in a file.
FIELD: A field is one piece of information within a record.
KEEPING TRACK FREE FORM DATABASE The program for which this trio
is named, KEEPING TRACK, is the equivalent of an index card system on
turbo. There is no prior planning required, no formatting to be done.
Just name the file and start typing in information. Cards do not have
to be similar in format, content, or any manner whatsoever. The
reason for this is that KEEPING TRACK searches for information by
string search method, which means that it will be able to locate any
"string" of characters on the card. So if you're looking for "dog",
the system will show you cards which contain DOG, HOT DOG, DOGMA
etc. The advantage is that you can store information in any fashion
you wish. This makes Keeping Track wonderful for assembling notes
from college classes, files on friends along with addresses and phone
numbers, research papers and more. Any time you need to KEEP TRACK of
basic random-format information, KEEPING TRACK is the program that you
need.
In order to use KEEPING TRACK, perform the following steps in this
order:
1. Specify a FILE NAME.
2. Perform card entry
3. Define a report
4. Generate a report
Note: If you plan on using "formatted" data (ie that bearing
similar size, context and manner), use the TEMPLATE function PRIOR to
entering any cards.
KEYWORDS section. This is where you enter words that are of
particular interest to this card. It is possible to perform searches
by keywords only, which will eliminate examination of all other
information on the card.
NUMERICAL VALUES. This is where you enter information intended
for calculation purposes. Only numbers contained in the Numerical
Values section may be used in math calculations in the report
generator area.
FIND INFORMATION You may enter any word or phrase (string)
which you wish to find, and the system will show you any card which
contains that word or phrase.
PRINT CARD This is a "quick and dirty" print function when you
just want to print out all the information on an individual card.
This is not intended as the primary printing method of the system;
use the report generator for more detailed reports.
TEMPLATE CREATOR There are two types of data in Keeping Track: free
form and flat file. The free form is the one we have discussed thus
far: you may enter data any way you wish, with no prior planning or
formatting. The flat file database is one where your data will be
identical in concept from card to card.
The flat file database must have a template, which indicates to
the system how the data will be entered on the card. This is used
to design a "form" for the flat file type of card.
REPORT GENERATOR This is the most "complex" part of the system,
but it should take minimal time for you to understand how it works.
The report generator is really a very simple programming language.
You indicate to the system how you want the report to look by giving
it simple commands and it then follows those commands to generate your
report. A report must be "created" before you can print it. The
advantage is that you can design your report to print just about
anything you want it to print.
You will need to experiment with the different commands to gain a
full understanding of them. The registered version contains a
complete command explanation section.
WHAT IS THE AMAZING ADDRESSER?
This is a fast, basic, very easy to use addressing system. Unlike
many addressing systems, this program allows you to address either
labels or envelopes. You can sort your list by name, city or zip
code. You can print your return address along with your envelopes, or
leave it off. The AMAZING ADDRESSER is for those people who need a
mailing system but don't want to pay a fortune for it, or read through
endless manuals just to be able to print a label. You will most
likely be able to use this program within the first 15 minutes of
loading it on your computer (and despite having heard this from other
manufacturers who don't live up to it, this is an honest claim)! The
AMAZING ADDDRESSER is very easy to use.
WHAT IS THE AMAZING FILE CABINET?
A database is a program that allows you to store various kinds of
information, just as you would in a filing cabinet. This program
allows you to store any kind of information you wish. You design your
own reports and EFC prints them either to screen or paper. Perform
math calculations automatically. This is a terrific program for
keeping track of those club membership lists, sales calls, basic
inventories, and much more. The AMAZING File Cabinet is easy to use,
versatile and fast. You'll be putting together your first database
within the first 30 minutes of opening the program.
The AMAZING FILE CABINET is a very easy to use "flat-file
database" system. This means that you can store just about any
information that you want to store. There are many programs that do
this. Why then did we produce AMAZFILE? For several reasons:
1. Most databases are very complex, time consuming, and difficult
to understand. AMAZFILE is straight forward, has relatively few
commands, and once you have taken a small amount of effort to get used
to the system, is very easy to set up and use.
2. AMAZFILE is set up just like a filing cabinet, using file
names, records, and fields. The principles therefore are easy to
understand.
3. AMAZFILE follows the command format of our other programs.
Therefore people who are using our other AMAZING programs do not have
to learn brand new commands.
4. Our clients like our support. We're only a phone call away.
Many "big" companies charge for phone support or don't have a support
line at all. We think support is the name of the game. Our clients
agree.
HOW DO YOU USE AMAZFILE?
Basically, AMAZFILE is set up in a FILE/RECORDS/FIELDS type
format. A "database" is a collection of similar information. This
information is kept in a FILE. This file contains RECORDS, which are
comprised of FIELDS. For example, an ADDRESS FILE will contain
RECORDS of individual addresses. Those addresses are comprised of
FIELDS (name, address, city, state, zip).
AMAZFILE uses a COMMAND STRUCTURE form of reporting. First create
your database. Then design your report (lay it out on a sheet of
report layout paper first. It's easier that way). Once the data is
entered, you may print your reports. Very easy.
One database may have several report structures available. The
possibilities are endless. AMAZFILE has calculated fields as well, so
you can get it to perform math for you.
DO NOT LET THE APPARENT COMPLEXITY OF AMAZFILE SCARE YOU.
Examine the sample files. Read the screens. Pay attention to what
the computer tells you. You should quickly get the hang of it.
The shareware version is intended so that you can examine the system
and work with some basic data files of your own creation. Remember
that the manual (which comes with the registered version) will provide
you with greater understanding of the program so that you can expand
your usage of the Amazing File Cabinet.
Also, remember that when you register you receive the KEEPING
TRACK and AMAZING ADDRESSER programs as well-- three programs for the
price of one!
In order to use AFC, perform the following steps in this order:
1. CREATE FILE LAYOUT. This is where you specify the KIND of data
you wish to store, including data field names, type of fields, length
of fields, ets.
2. ENTER DATA.
3. CREATE REPORT FORM. This is where you define the layout of a
report.
4. PRINT A REPORT to obtain finished information.
REPORT GENERATOR This is the most "complex" part of the system,
but it should take minimal time for you to understand how it works.
The report generator is really a very simple programming language.
You indicate to the system how you want the report to look by giving
it simple commands and it then follows those commands to generate your
report. A report must be "created" before you can print it. The
advantage is that you can design your report to print just about
anything you want it to print.
You will need to experiment with the different commands to gain a
full understanding of them. The registered version contains a
complete command explanation section.
end of abbreviated instruction manual
====================
Please read the following:
IMPORTANT: HOW TO OBTAIN THE INSTRUCTION MANUAL
Our programs are very easy to use. You do not need an instruction
manual to operate them. However, the manual allows you to gain
greater benefit from this program. To get the manual, you must
REGISTER with us. We depend on your registration fee to continue
operation. Registration brings you:
1. Instruction manual.
2. Call-in telephone support.
3. Places you on our mailing list for notification of future
updates.
4. Usually brings you a more advanced version of the program.
We will support you if you register; absolutely no support will be
given to non-registered users.
USER REGISTRATION AND LICENSE AGREEMENT
ARTICLE 1. ACCEPTANCE.
In registering for our programs, the user agrees to abide by all
articles and restrictions of this license. It is the responsibility of
the purchaser to note the items of this license, and decide upon
agreeability of its terms prior to the registration of the program.
ARTICLE 2. LICENSING.
This program is licensed, not sold. As such, the user/
purchaser has the right to use the program on a day-to-day basis,
but recognizes the ownership of the program and all materials as
belonging to Dennis Drew.
ARTICLE 3. COPYING AND MULTI-USER.
This program is USER SUPPORTED. You are encouraged to copy
the SHAREWARE diskette and give it to your friends and acquaintences.
You may use this program freely and distribute it as you wish.
However, the following restrictions do apply:
1. You may not charge a fee for this program, other than for
the cost of duplication.
2. You may not alter the program or supporting items in any
manner, may not add to or remove items from the disk.
3. You may not copy or reproduce in any way the instruction manual
that is available for this program. The instruction manual is provided
to REGISTERED USERS ONLY. Copying of this manual in any form is
strictly forbidden. If several copies of the manual are required,
then a discount is provided on request.
4. Shareware companies must obtain a distribution license from the
author.
ARTICLE 4. WARRANTY AND LIABILITY.
It is the responsibility of the purchaser to decide upon
usability and application of this program to his/her particular
needs. Every effort has been made to insure the accuracy and
reliability of this program. However, since the success of this
program relies a great deal upon individual use and dedication to
the use thereof, and the fact that this program is user copiable
(thus limiting our control over what the end-user receives),
We will not be held responsible for any results obtained from the
direct or indirect use of this program nor does this program
comply to the laws of merchantability of any state.
ARTICLE 5. TERMINATION.
If the user/purchaser breaks any article of this agreement,
all items pertaining to the program shall be returned to the
publisher. This will not exclude any additional punitive damages
incurred according to national and civil laws.
ARTICLE 6. CUSTOMER SUPPORT.
We are eager to support our customers. Technical
assistance is available to REGISTERED USERS ONLY by calling
(417)781-4248 Monday through Friday during the hours of 9am to
5pm.
If your diskette is damaged in any way, return it to us along
with $10.00 to cover cost of replacement. We will rush you a new
diskette.
It is recognized that the purchaser is already bound by the terms
of the LICENSING AGREEMENT enclosed with this package. This
registration form serves two purposes:
1. To emphasize agreement with the terms of the license.
2. To allow us to provide you with timely updates and information.
Thank you for registering!
